Office Support Coordinator

We are excited to announce that we are expanding our team and hiring a new Office Support Coordinator!

Position Summary

Responsible for managing a facility's daily operations to ensure it is clean, safe and functional for each regional office while supporting facilities staff with general office needs as they arise. 

Our Company Culture
Our diverse workforce allows Centre to develop and leverage knowledge, skills, and experiences that impact our overall success.  Within our collaborative environment, our team of consultants work to identify innovative solutions for our clients.  Together, we guide our clients through the process of selecting, deploying, and managing IT solutions tailored to their specific business needs. 
 

Centre Company Benefits:

• Hybrid Work Options, Paid Time Off, and Paid Holidays
• Medical, Dental, Vision, and 401(k) with employer match contributions
• Stability to grow alongside hard workers in a collaborative environment with opportunities to grow professionally
   

Essential Duties & Responsibilities:
Office Coordination duties such as:

• Assist with set up and clean up for client meetings, staff meetings, and special events.
• Run errands, make pick-ups, and take company vehicles for maintenance.
• Welcome guests and VIPs into the Centre Office
• Keep up appearance of office, e.g., pick up carpet, spot clean walls and glass doors.
• Ensure orderliness and cleanliness in “public” areas including reception, conference rooms, and kitchens.
• Assist with the budgeting of the internal orders and manage purchasing
• Coordinate with the leadership team for events, meetings, and lunches
• Manage the check-in process at the front desk for all incoming visitors
• Communicate with other departments and vendors for internal and external needs
• Sort and distribute mail and packages

• Schedule and coordinate maintenance and repairs, and respond to emergency requests
• Maintain inventory control, order supplies and dispose of any obsolete equipment while assisting with Kitchen maintenance as necessary
• Respond and follow up appropriately to reports of facilities problems to appropriate offices.
• Organize, clean, and maintain storage rooms and printer areas.
• Prepare, send, and receive shipments/packages, and communicate with carriers.
• Track & review shipments to identify discrepancies, if any, and enter information in business software.
• Assist with assembling and moving office furniture as needed.
• Assist with office moves and the preparation of (neaten, organize, and stock) workstations for new employees.
• Maintain and manage various vendors for shredding, coffee, snack, and others for the office.
• Coordinate and track office keys and keycards.
• Other duties as assigned.

Education/Experience/Certifications

• 2+ years related experience in administrative support, executive support, or customer service
• High School Degree required
• Valid driver’s license
• Basic computer skills
• Basic Microsoft Excel skills preferred

Work Environment & Physical Demands

• Work primarily in a climate-controlled environment with minimal safety/health hazard potential.

• Frequent lifting (lift and/or move up to 50 pounds) may be required.
• Quarterly Regional and local travel will be required
• Reasonable accommodations can be made to enable individuals with disabilities/injuries to perform the essential functions of this role.
• The noise level in the work environment is moderate.